Chorlton Family Practice is committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use personal information about applicants during and after the recruitment process, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are
Chorlton Family Practice is the data controller for the personal information you provide during the recruitment process.
Contact Details
Chorlton Family Practice 1 Nicolas Road, Chorlton
Manchester
Telephone: 0161-881-4545
For any queries regarding this privacy notice or how your information is handled, please contact the Practice Manager.
What Information We Collect
During the recruitment process we may collect and process the following information:
- Name, address, telephone number and email address
- Employment history and qualifications
- CVs and application forms
- References
- Professional registration details
- Right to work documentation
- Disclosure and Barring Service (DBS) information where applicable
- Equality and diversity monitoring information
- Interview notes and assessment outcomes
We may also collect information from third parties, such as recruitment agencies, referees, NHS Jobs, DBS services, and professional regulatory bodies.
Why We Collect Your Information
We collect and use applicant information for the purposes of:
- Assessing suitability for employment
- Communicating with applicants during recruitment
- Carrying out pre-employment checks
- Verifying qualifications and professional registrations
- Meeting legal and regulatory obligations
- Ensuring safe recruitment practices
- Monitoring equality and diversity within recruitment processes
Lawful Basis for Processing
We process applicant data under the following lawful bases:
- Article 6(1)(b) UK GDPR – processing necessary for entering into an employment contract
- Article 6(1)(c) UK GDPR – processing necessary for compliance with legal obligations
- Article 6(1)(f) UK GDPR – legitimate interests in recruiting suitable staff
Where special category data is processed, this is undertaken in accordance with Article 9 UK GDPR and Schedule 1 of the Data Protection Act 2018.
Who Your Information May Be Shared With
Your information may be shared with:
- Managers involved in the recruitment process
- NHS Jobs and associated recruitment systems
- Professional regulatory bodies
- DBS services where required
- Occupational Health providers
- External HR advisors where appropriate
Information will only be shared where necessary and lawful to do so.
How Long We Keep Recruitment Information
If your application is unsuccessful, recruitment information will normally be retained for up to 6 months following completion of the recruitment process, after which it will be securely destroyed. If your application is successful, relevant information will be transferred to your employee record and retained in accordance with employment record retention requirements.
Your Rights
Under UK GDPR, you have the right to:
- Access your personal data
- Request correction of inaccurate information
- Request erasure of your data in certain circumstances
- Object to processing
- Request restriction of processing
- Lodge a complaint with the Information Commissioner’s Office (ICO)
Further information about your rights can be found on the ICO website: Information Commissioner’s Office (ICO)
Changes to This Privacy Notice
We may update this privacy notice from time to time. The latest version will always be available on our website.